Finding the most suitable VDR service will be contingent on your specific case. If you’re looking for a repository online to save and share sensitive information or a smart VDR that facilitates collaboration in due diligence, it all depends on what you need. The number of participants, the length of the project and the type of information all influence which features are required. Take into consideration whether the users are external or internal and whether they are technical or not. The ideal choice for your VDR should be scalable and offer both general and industry-specific functionality for all purposes.
Select a VDR with tracking of user activity and reporting capabilities to ensure security, visibility and compliance. Choose a tool that allows you to track and analyze file downloads, uploads and user Best Board Room Provider behavior in real-time. Drill-down reports and full audit logs transform the data into digestible insights for simple and efficient due diligence procedures. Search functionality should be robust with optical character recognition (OCR) for PDFs and images and filters to filter the files according to file type, status or viewing activity. Lastly, customer support should be available around the clock to assist new users set access levels and navigate data structures.