Board rooms are designed for smaller groups (usually virtual data room between 8 and 20 people). They usually feature large screens, projectors and teleconferencing. A central table is often set up for face-to-face conversations. They are usually separated from the rest if an office is in place, to ensure privacy and minimizing distractions.
Typically, a boardroom is the venue for meetings with the board of directors. The board of directors is selected by shareholders to run a company. It is responsible for a variety of issues, such as strategic planning and financial planning, policy formulation and major investments.
Boardroom meetings typically follow a formal format and are attended by the board of directors, and sometimes external advisors and key managers. The purpose is to come to a the consensus needed and to foster a positive and positive board culture.
Boardrooms are becoming more flexible and streamlined with the advent of digital technology. Digital boardrooms function as a meeting, communication and document storage solution which makes the management of boards easier process and making meetings more effective. It also eliminates the need for paper documents, which could be susceptible to mishandling and lose track of, as well as the frustration caused by waiting hours, or even days, for an up-to-date version of materials.
A well-designed boardroom is spacious and comfortable for all attendees especially during long sessions lasting for eight hours or more. The size and seating arrangement are crucial and choosing a room with a sofa is ideal to maintain energy levels during the session.