http://www.boardroomblog.com/virtual-board-meetings-for-more-possibilities/
When selecting a software program for the board of directors, it’s important to select tools that promote efficiency and productivity. Free software may lack the features essential to meeting organizational goals and can increase the amount of amount of time needed by board members to complete tasks. It is also crucial to evaluate the overall cost of these software and determine whether they are cost-effective for the board.
A tool for managing board meetings that is ideal will provide users with a secure, user-friendly virtual meeting space and permit document storage and sharing. It will also allow for easy and convenient scheduling of events and meetings. One-click RSVPs and timely alerts keep board members informed about the status of meetings. Directors can share documents and notes in the app, post updates and plans and sync communications with personal email addresses.
When the dates of committee or board meetings have been confirmed, directors will receive a downloadable book which contains all the information needed for the upcoming meeting. Directors can go through the information prior to the meeting and make any necessary changes. Then, during the actual meeting they can navigate between sections with one-tap navigation. During the meeting, they can discuss, annotate and share their thoughts with each other.
It is important to consider the reputation of the vendor and their customer service when selecting an online board. Ask the prospective vendor how they handle security and what kind of training they provide. The best boards management platforms will come with a full secure repository and bank-grade encryption. They will also have a dedicated staff available to answer any questions.